Privacy Policy

Important information and who we are

Controller of your personal data

Rootsqer Studios is the data controller responsible for your personal data. For data protection law purposes, we are the "data controller."

Contact details

Data Protection Officer: Rootsqer Studios
Email: privacy@rootsqer.com

Changes to this privacy policy

We may update this privacy policy from time to time. We will notify you of any material changes via email or through a prominent notice on our website.

The data we collect about you

Identity and contact data

We collect information you provide when you contact us through our website, including:

• First name and last name
• Email address
• Company or organization name
• Professional role and industry

Technical data

When you visit our website, we may automatically collect:

• Internet protocol (IP) address
• Browser type and version
• Operating system and platform
• General location information (country/city level)
• Pages visited and time spent on our site

Usage data

• Referral sources
• Page response times
• Download errors
• Length of visits to certain pages
• Page interaction information

Marketing and communications data

• Email newsletter preferences
• Tournament and event notifications
• Beta program communications

How we use your personal data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

Where we need to perform a contract

• To provide you with information, products, and services that you request from us
• To manage and administer our relationship with you
• To process beta program applications and tournament registrations

Where we have a legitimate interest

• To improve and develop our website and services
• To administer and protect our business and website
• To analyze your use of our website to improve user experience

Where you have given consent

• To send you marketing communications about our games, tournaments, and events
• To use cookies and similar technologies for tracking and analytics

Where we need to comply with legal obligations

• To comply with applicable laws and regulations
• To respond to lawful requests from public authorities
• To protect and defend our rights, property, or safety

Third-party disclosures

We do not sell, trade, or rent your personal information to third parties. We may share your data with:

• Service providers: IT service providers, data storage providers, and hosting services
• Analytics providers: Google Analytics or similar services for website analytics
• Legal requirements: When required by law or to protect our legal rights
• Business transfers: In the event of a merger, acquisition, or sale of assets

Cookies and tracking technologies

We use cookies and similar tracking technologies to track activity on our website and hold certain information. Cookies are files with a small amount of data which may include an anonymous unique identifier.

You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our website.

• Essential cookies: Required for website functionality
• Analytics cookies: To understand how visitors interact with our site
• Marketing cookies: To deliver relevant advertisements

Data security

We have implemented appropriate technical and organizational security measures to protect your personal data against unauthorized or unlawful processing and against accidental loss, destruction, or damage. These measures include:

• Encryption of sensitive data in transit and at rest
• Regular security assessments and updates
• Access controls and authentication measures
• Secure data storage practices

While we strive to protect your personal data, please note that no transmission over the internet or electronic storage method is 100% secure.

Data retention

We will retain your personal data only for as long as necessary to fulfill the purposes for which we collected it, including:

• Contact form inquiries: retained for 24 months from last communication
• Beta program applications: retained for 36 months or until program completion
• Marketing consent data: retained until you withdraw consent or request deletion
• Analytics data: anonymized and retained for statistical purposes

After these periods, we will either delete your data or anonymize it so that it can no longer be associated with you.

Your legal rights

You have the following rights regarding your personal data:

• Right to access: Request a copy of your personal data
• Right to rectification: Request correction of inaccurate data
• Right to erasure: Request deletion of your personal data
• Right to restrict processing: Request limitation of how we use your data
• Right to data portability: Request transfer of your data to another organization
• Right to object: Object to processing of your personal data
• Right to withdraw consent: Withdraw consent at any time (where applicable)

To exercise these rights, please contact us at privacy@rootsqer.com. You also have the right to lodge a complaint with your local data protection authority.

International data transfers

Your personal data may be transferred to, and stored at, a destination outside your country or region. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy. Appropriate safeguards include:

• Adequacy decisions by relevant authorities
• Standard contractual clauses approved by regulators
• Binding corporate rules (where applicable)

Children's privacy

Our website and services are not directed at children under the age of 16. We do not knowingly collect personal data from children. If we become aware that we have collected personal data from a child under 16, we will take steps to delete that information as soon as possible.

Parents and guardians are encouraged to monitor their children's internet usage and to apply parental controls through their browser or operating system.

Automated decision-making and profiling

We do not use automated decision-making, including profiling, for purposes that produce legal effects concerning you or similarly significantly affect you.

Contact us

If you have any questions about this privacy policy or your personal data, please contact us:

• Email: privacy@rootsqer.com

We will respond to your request within 30 days.